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  • November 21, 2021 11:11 PM | Mathias Lemos Castillo (Administrator)


    Senior Accountant

    The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine minimal competence for entry to the legal profession.

    The Senior Accountant reports to the Chief Financial Officer and is an on-site position within a small team. The Senior Accountant is expected to be a careful detail-oriented accountant while also being able to work congenially with people and handle a wide variety of tasks. 


    The successful candidate will demonstrate proficiency in the following areas:

    • Working knowledge of GAAP.

    • High degree of accuracy and excellent attention to detail.

    • Strong analytical and reasoning skills with the ability to analyze financial data and prepare reports.

    • Advanced Excel skills and proficiency in other Microsoft Office applications.

    • Proficiency with accounting software systems. Experience with Dynamics Great Plains preferred.

    • Highly organized with the ability to multi-task, prioritize and meet deadlines.

    • Team player who is dependable, punctual and has a strong work ethic.

    • Excellent verbal and written communication skills.


    Primary Responsibilities

    • Review volunteers’ travel expense reimbursement requests and other travel-related expenses.

    • Communicate, often by email, with volunteers and staff from other departments.

    • Review cash receipt journal entries recorded by other accounting staff.

    • Assist with annual budget preparation; perform budget analyses.

    • Assist in preparation for the annual financial statement and 403(b) plan audits.

    • Assist with gathering information for tax and other reporting requirements.

    • Assist in preparing information for annual benefit plan compliance activities.

    • Assist with preparation or review of annual employee compensation communications and payroll related tax forms.

    • Assist in preparation of quarterly financial reports for the Board of Trustees.

    • Provide back-up for payroll, accounts payable and accounts receivable processing.

    • Handle accounting tasks when unusual workload or staff absences require.


    Qualifications

    • Bachelor’s degree in accounting required; CPA preferred

    • Minimum 5 years of progressively responsible accounting experience.

    • Experience with Dynamics Great Plains software preferred.

    • Public accounting audit experience preferred.

    • Experience with a not-for-profit organization preferred.

    To apply, please visit: https://ncbe.bamboohr.com/jobs/view.php?id=32&source=aWQ9MTk%3D


    Mission
    NCBE promotes fairness, integrity, and best practices in admission to the legal profession for the benefit and protection of the public. We serve admission authorities, courts, the legal education community, and candidates by providing high-quality

    • assessment products, services, and research;

    • character investigations; and

    • informational and educational resources and programs.

    EEO Statement
    NCBE is proud to be an equal employment opportunity organization. We are committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, religion, age, sex, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state or local law. 


    Please note that applicants may be contacted via email throughout the hiring process. We suggest that you add BambooHR (@bamboohr.com and @app.bamboohr.com) to your Approved/Safe Sender list so that email notifications are delivered to your inbox and not marked as spam. 

  • November 05, 2021 5:26 PM | Mathias Lemos Castillo (Administrator)


    The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine minimal competence for entry to the legal profession.


    Diversity, fairness, and inclusion are central to NCBE’s mission and to our vision for a competent, ethical, and diverse legal profession. NCBE provides an inclusive and family-friendly environment, flexible schedules, remote work options, and competitive salary and benefits. NCBE’s headquarters is located in Madison, Wisconsin, a vibrant community with excellent municipal services and educational opportunities.


    NCBE is hiring an Item Authoring and Banking Manager who will be responsible for managing NCBE’s new item authoring/banking system, including training and supporting users of the new system. This position reports to senior Assessment and Operations leaders.


    NCBE is implementing a new item authoring/banking system which will be one of the central tools/systems for the current and next generation bar exams. The Item Authoring and Banking Manager will be responsible for standing up the new item authoring/banking system and creating and enforcing best practices and standard operating procedures. The position requires experience and expertise in commercially available item authoring/banking systems. Once the new system is stood up, ongoing work will involve implementing form building, publishing, grading, and other modules, including those that relate to new assessment tools to be developed, as well as providing ongoing support to internal and external users.


    Duties

    The Item Authoring and Banking Manager will oversee the various item banks for use in NCBE’s high stakes exams including the MBE, MPRE and the next generation of the bar exam

    Primary duties include:

    • Act as first point-of-contact and primary internal resource for internal and external users including authors, editors, and program directors, and potentially test publishing and test administration staff.

    • Train internal and external users on the proper use of the item authoring and banking software.

    • As new modules (e.g., form building, publishing, test administration, etc.) are implemented, take lead in learning features and functionality and train/assist users.

    • Define and negotiate the addition, modification, and removal of custom fields with stakeholders. Work closely with the IT Department to implement.

    • Ensure that authoring and banking processes are appropriately reflected in the new system. Act as primary liaison with the IT Department to customize the system as needed.

    • Work closely with the IT Department to transfer data (e.g., items, stats, etc.) to/from the new system to NCBE’s legacy system and to new internal systems that will be implemented in the next two to three years.

    • Create, oversee, and audit best practices for item authoring and banking.

    • Create documentation and SOPs.


    Experience and Qualifications

    • Bachelor’s degree required, preferably in technical, measurement or statistical field.

    • Previous experience with commercially available item authoring/banking systems (e.g., BTL Surpass’ assessment platform, Zoomorphix’s ExamStudio) required.

    • Experience with creating documentation, SOPS, quality assurance, and quality control procedures.

    • Demonstrated ability to work with confidential materials.

    • Strong attention to detail.

    • Demonstrated ability to work independently and as part of a team.

    • Experience developing and implementing standard operating procedures.

    • Experience working with internal and/or external users of varying levels of ability.

    • Experience training and providing ongoing support to users.


    The Item Authoring and Banking Manager is eligible for remote work.


    To apply, please visit: https://ncbe.bamboohr.com/jobs/view.php?id=31&source=aWQ9MTk%3D.



    Mission 

    NCBE promotes fairness, integrity, and best practices in admission to the legal profession for the benefit and protection of the public. We serve admission authorities, courts, the legal education community, and candidates by providing high-quality

    • assessment products, services, and research;

    • character investigations; and

    • informational and educational resources and programs.

    EEO Statement
    NCBE is proud to be an equal employment opportunity organization. We are committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, religion, age, sex, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state or local law. 


    Please note that applicants may be contacted via email throughout the hiring process. We suggest that you add BambooHR (@bamboohr.com and @app.bamboohr.com) to your Approved/Safe Sender list so that email notifications are delivered to your inbox and not marked as spam. 

    Click here to see job post! 


  • November 03, 2021 11:32 PM | Mathias Lemos Castillo (Administrator)



    POSITION DESCRIPTION

    DIVISION OF EARLY CARE AND EDUCATION

    ADMINISTRATOR’S OFFICE

    EXECUTIVE STAFF ASSISTANT

    POSITION NUMBER 320621


    POSITION SUMMARY

    Under general supervision, this position performs and coordinates a wide variety of complex, top level administrative activities for the Division of Early Care and Education (DECE) Administrator's Office in the Department of Children and Families (DCF). This position is responsible for independent analysis of issues and follow-up on matters requiring the attention of the Administrator, which involves extensive interaction with the Office of the Secretary, the bureaus, other divisions in DCF, other state and local government officials, the State Legislature and the general public.

    This position is privy to confidential matters by having access to, knowledge of, or discussion of confidential and sensitive information and correspondence that impact employee/employer relationships. This includes proofreading and editing correspondence composed by the Administrator and Deputy Administrator; disciplinary letters; grievance responses; screening phone calls and mail; monitoring the Division’s operating budget, tracking employee assignments, etc.; and participating in Division management meetings where budget and personnel actions are discussed.  Confidential administrative services include preparing materials for briefing the executives in the Office of the Secretary, preparing materials for meetings with DECE managers and communicating decisions and instructions to managers. 

    This position provides program support services and office management for DECE. The Executive Staff Assistant coordinates program activities and provides liaison functions for the Administrator’s Office business. The position requires tactful monitoring of workflow and detailed knowledge of roles and responsibilities within the Division, throughout the Department, and of other public and private agencies.

    The position represents the Administrator’s Office on committees as needed; arranges meetings and travel itineraries; provides administrative support to the Administrator and other division management.  


    15.DESCRIBE THE GOALS AND WORKER ACTIVITIES OF THIS POSITION

    TIME%GOALS AND WORKER ACTIVITIES


    45%A.Provide confidential administrative and program support to the Administrator/Deputy Administrator

    A1.Screen and evaluate written communications, inquiries, and reports addressed to the Administrator and other division management. Compile information for review. Determine appropriate follow up. These communications (including resolutions, proposals, reports, correspondence, fiscal notes and bill analyses) are often sensitive, confidential and/or policy-related.

    A2.Independently respond to correspondence and inquiries directed to the Administrator/Deputy Administrator from internal and external sources concerning division activities, events, policies, practices, etc.

    A3Review all documents presented for the Administrator’s/Deputy Administrator’s approval and/or signature to assure accuracy in form, content, grammar, attachments and prior approvals, with special attention to those documents ultimately requiring review and approval of the Secretary’s office.

    A4.Coordinate at the division level and oversee bureau level use of the department’s Controlled Correspondence Tracking System to manage, monitor and respond in an appropriate manner and time frame to all controlled correspondence assigned to DECE.

    A5.Prepare at the request of the Administrator/Deputy Administrator or assign to division staff the drafting of controlled correspondence; proofread, edit and finalize for signature all controlled correspondence assigned for the signature of the Division Administrator or prepared within the division for the signature of the Secretary of DCF or the Governor to ensure they are timely, responsive, grammatically correct, in required format and error free.

    A6.Under general direction, create and prepare materials for presentations, speeches and meeting that the Administrator will attend to ensure materials are prepared in an appropriate, professional and timely manner.

    A7.Coordinate communications for information exchange and decision-making between the Administrator’s office and bureaus, division management team, statewide committees, other divisions including the Secretary's office and external customer groups, both orally and in writing.

    A8.Independently compose, review, approve, and edit, outgoing correspondence on behalf of the Administrator.

    A9.Prepare confidential letters, reports and memos, ensuring consistency with division policies and objectives. 

    A10.Oversee and provide guidance and assistance to staff responsible for producing correspondence.

    A11.Maintain a system for assigning and tracking progress and completion of correspondence and other assignments performed by division staff on behalf of the Administrator’s office.

    A12.Manage the flow of materials, documents, paper and records to the Administrator’s office, such that all materials going to the administrator’s office first pass through the Executive Staff Assistant.

    A13.Develop and maintain electronic and paper filing systems to support activities and retention and retrieval needs of the Administrator/Deputy Administrator and to ensure appropriate follow up on unresolved matters to include correspondence, personnel matters, and reports and information requested from internal and external groups.

    A14.Oversee the preparation of agenda and materials for the Administrator/Deputy Administrator and meetings with the bureaus, division management team, Secretary's office, committees, and public groups. Ensure briefing materials are submitted to the Administrator and other division participants in a timely manner.

    A15.Regularly attend division management meetings. Record and distribute minutes of meetings as required.

    A16.Attend special meetings of the division management team to document meeting discussions and decision/action items including topics related to biennial budget development, operating budget reviews/adjustments, and programmatic issues and policies; produce meeting summaries, determine appropriate distribution of meeting materials and results. Follow up to ensure deadlines are met.

    A17.Maintain familiarity with current division projects and assign backups as necessary for the Administrator/Deputy Administrator and provide background information to ensure desired results of projects are obtained.

    A18.Function as the liaison between the Administrator’s office and the Secretary's office, other department executives, state agencies, industry groups, and the public.

    A19.Conduct special projects as assigned by the Administrator/Deputy Administrator.



    30%B.Provision of timely and accurate service and support for the smooth operation of the Administrator’s office in its daily operation

    B1.Support the Administrator/Deputy Administrator in planning and managing his/her daily schedule, provide regular briefings to assure the Administrator/Deputy Administrator is aware of upcoming activities and prepare documents and presentations needed prior to scheduled meetings.

    B2.Coordinate and maintain the Administrator's and Deputy Administrator’s calendars, schedule meetings and appointments as needed, accept or reject requests for meetings, prepare materials to ensure efficient use of the Administrator’s/Deputy Administrator’s time.

    B3.Make travel arrangements for the Administrator/Deputy Administrator, arrange transportation, make hotel reservations, prepare itineraries and coordinate calendar and schedule for out-of-office events, meetings and activities.

    B4.Manage travel permission process for all division travel such as out-of-state travel and conference attendance that requires Division and/or Deputy Secretary’s approval.

    B5.Function as an e-mail delegate for the Administrator/Deputy Administrator. Screen and respond accordingly for the Administrator/Deputy Administrator. Route requests for information and follow up to ensure timely responses.

    B6.Analyze incoming correspondence to identify issues to be addressed and determine relative urgency of requests.

    B7.Respond to phone contacts from legislators, the public, businesses, and the media for the Administrator and staff of the Administrator's Office, identifying nature of the call (for information or complaint) and determining how to direct the call. Forward calls to appropriate administrator's office staff, bureau staff or other divisions.

    B8.Independently assign responsibility for drafting responses to appropriate bureaus or management representatives.  

    B9.Review draft responses for appropriateness and consistency with the views of the Governor, Secretary and Administrator.

    B10.Monitor the work of the bureaus/individuals to insure a timely turnaround on correspondence.



    10%C.Provide Support Functions for Division Administrator & Deputy Administrator 

    C1.Develop and oversee office management functions and provide required office support to division Administrator.

    C2.Provide or ensure photocopying, scanning and faxing of materials.

    C3.Prepare memos, papers and documents as requested using Microsoft Word.

    C4.Develop presentation materials using Microsoft PowerPoint.

    C5.Prepare spreadsheets and analysis using Microsoft Excel.

    C6.Create management databases for tracking, documentation and monitoring administrative assignments. 

    C7.Coordinate with appropriate department staff for securing print orders for large volume documents, graphics, display materials and other documents.

    C8. Provide meeting notes, summary reports, electronic tape or transcripts of meetings as requested by Administrator.

    C9. Maintain inventory, store and order office supplies for Division Administrator's office.

    CI0.Maintain and manage use of Division Administrator's Office P-Card, invoice processing, and manage supplies and services budget.


    10%    D.  Oversee Division-wide Support Functions 

    D1.Manage and order office equipment, including PCs, phones, office furniture and equipment.

    D2.Coordinate maintenance of office equipment with vendors and BITS for telephones, PCs, and multi-function devices.

    D3.Coordinate and manage space and equipment moves within the division with appropriate department support services.

    D4.Review Division use of space, professional appearance of meeting rooms, public spaces and hallways to ensure that a positive environment exists for both employees and guess and make recommendations to the Administrator/Deputy Administrator as to needed furnishing, equipment and improvements.

    D5.Properly dispose of surplus equipment.


    5%E.Serve as the Administrator’s representative in division and department activities

    E1.At the Administrator’s request, research issues of division importance, sensitivity and program priority and provide written or verbal reports to management and program staff as needed.

    E2.Authoritatively represent the Administrator’s office in contacts with the Secretary’s office, other executives within and outside the department, representatives of local governments, federal agency representatives, program contractors and the general public.

    E.3Independently respond to questions and inquiries or requests for information from internal and external entities concerning division activity.

    E.4Represent the Administrator/Deputy Administrator, as assigned, in internal staff meetings, meetings within other DCF division, with external contractors and with local government. 

    E5.Independently assign administrative, support and clerical duties to other administrative, support and clerical staff within the division to ensure that division functions are carried out in a coordinated and effective manner.

    E6.Perform any other administrative support functions as required and assigned by the Administrator/Deputy Administrator.

    E7.Perform liaison role between the Office of the Secretary, the Legislature, state agencies, the media and the public.

    E8.Alert executives to potential problem situations as they develop. Decide on courses of action in emergency situations to prevent problems from becoming critical incidents.

    E9.Coordinate and expedite the collection and distribution of DCF program related materials and documents.


    KNOWLEDGE, SKILLS AND ABILITIES

    • Ability to meet and deal effectively with people and maintain positive working relationship with staff across organizational, hierarchical, and geographic boundaries.

    • Constituent, client and contractor relations principles and protocol

    • Ability to use discretion and maintain confidentiality of sensitive and personnel-related communications and situations

    • Excellent ability to organize and prioritize

    • General government organization, functioning and operational procedures

    • Work oversight and monitoring techniques and principles

    • Ability to comprehend and analyze information and issues

    • Knowledge of DECE programs

    • Ability to operate effectively under pressure

    • Computer proficiency in using latest office automation systems tools

    • Creative problem-solving techniques

    • Strong oral and written communication skills

    • Knowledge of office management policy and procedures

    • Demonstrated judgment and discretion

    • Ability to quickly assimilate new information and understand it.

    • Ability to work independently, setting own priorities and exercising independent judgment.

    • Extensive knowledge of modern office practices, procedures, and equipment including Microsoft Office products.

    • Extensive proofreading and editing skills.

    • Ability to utilize appropriate and sensitive discretion in dealing with confidential information and situations.

    • Ability to multi-task and meet deadlines.


    Click here to visit site! 

  • November 03, 2021 11:23 PM | Mathias Lemos Castillo (Administrator)

    Manager of Test Security and Administration

    Test Operations · Madison, Wisconsin

    The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine minimal competence for entry to the legal profession.

    Diversity, fairness, and inclusion are central to NCBE’s mission and to our vision for a competent, ethical, and diverse legal profession. NCBE provides an inclusive and family-friendly environment, flexible schedules, remote work options, and competitive salary and benefits. NCBE’s headquarters is located in Madison, Wisconsin, a vibrant community with excellent municipal services and educational opportunities.

    The Manager of Test Security and Administration is responsible for overseeing NCBE’s test administration policies and specifically managing the identification, prevention, and response to security threats relating to NCBE’s examination programs and intellectual property. The position will collaborate across the organization (staff and volunteers) and with jurisdictions to develop and implement security policies and procedures.


    Responsibilities include:

    • Provide guidance to jurisdictions and vendors regarding how to securely administer NCBE’s examinations to ensure compliance with test security policies and standards, including creating and updating training materials such as the respective Supervisor’s Manuals and program rules.
    • Develop policies, procedures, and training to prevent security incidents and to guide NCBE’s response (e.g., non bona-fide examinees, cheating cases, copyright violations, other).
    • Develop expertise in and maintain currency on laws and regulations applicable to data and information security.
    • Create and update information for candidates including on the NCBE website as well as direct communications to candidates.
    • Oversee NCBE’s response to exam security incidents.
    • Coordinate security breach investigations with internal staff, jurisdictions, and vendors.
    • Oversee the audit exam administration sites.
    • Monitor internet traffic in order to identify and respond to security breaches.
    • Other duties as assigned.


    Qualifications include:

    • Bachelor’s degree in a relevant field, J.D. preferred.
    • Experience with high-stakes testing programs, particularly administration of exams and leading proctor training, and implementing candidate communication plans.
    • High level of organizational and time management skills.
    • Strong writing, communication, reporting, and Microsoft Office skills.
    • Experience with supply/logistics management a plus.


    The Manager of Test Security and Administration may work a hybrid/flex remote schedule; regular on-site presence at the corporate office is preferred.


    Mission

    NCBE promotes fairness, integrity, and best practices in admission to the legal profession for the benefit and protection of the public. We serve admission authorities, courts, the legal education community, and candidates by providing high-quality

    • assessment products, services, and research;
    • character investigations; and
    • informational and educational resources and programs.


    EEO Statement
    NCBE is proud to be an equal employment opportunity organization. We are committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, religion, age, sex, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state or local law. 

    Please note that applicants may be contacted via email throughout the hiring process. We suggest that you add BambooHR (@bamboohr.com and @app.bamboohr.com) to your Approved/Safe Sender list so that email notifications are delivered to your inbox and not marked as spam. 

    Click here to visit site! 

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